BAAG is currently recruiting 2 positions - a Programme Manager and a new Treasurer to join its voluntary Board of Trustees
Position: Programme Manager
Scope: Programme design/development (50%) & project management (50%)
Post: Full time
Period: 6-month contract, with possible extension subject to funding
Salary: £33,000 – 35,000
Location: London with occasional trips to Afghanistan
Other terms: As defined in BAAG’s standard contract
Deadline: 25 April 2017
Interviews: Week of 01 May 2017
British and Irish Agencies Afghanistan Group (BAAG) is a membership network supporting 28 NGOs operating development and humanitarian programmes in Afghanistan. Established in 1987, its main activities include policy and advocacy, events and research focused on development and humanitarian needs and issues in Afghanistan. Thematic areas covered include women’s and human rights, aid effectiveness, civil society and peace building. BAAG work closely with partners, other networks and organisations in Afghanistan, Europe and worldwide, including ACBAR (Agency Coordination Body for Afghan Relief and Development), Afghanistan Women’s Network and Afghanistan Public Policy Research Organisation in Kabul and ENNA (European Network of NGOs in Afghanistan) in Brussels. BAAG’s vision is to contribute to an environment where Afghans can take control of their own development and bring about a just and peaceful society. BAAG’s mission is
- Bringing member agencies and wider relief and development community together to advocate continued international commitment to the development of Afghanistan
- Sharing of information and knowledge to improve policy debate and decision making processes with a particular emphasis on ensuring that those processes reflect the views, needs and aspirations of the Afghan people.
- To enhance the abilities of Afghan civil society in influencing national and international policies on Afghanistan.
Purpose of the role
The Programme Manager will work closely with the BAAG team, leading on assigned programme design/development and project management responsibilities. The successful candidate will develop an action plan for their work during the first two weeks of the post.
- Develop an in-depth knowledge of assigned programme areas and a clear understanding of how they fit into BAAG’s priorities;
- Identify funding opportunities and develop and maintain a corresponding project pipeline;
- Develop short and long term plans for programmes/projects, their implementation, and monitoring and evaluation;
- Development and submission of funding applications for programmes/projects and liaise with donors in the negotiation and contract management stages;
- Maintain relationships with existing and past donors, maintain a watch on donor RFPs, identifying, contacting and maintaining relationships with potential donors, updating donor tracker and details;
- Work with BAAG team to identify funding gaps and prioritise programme funding needs.
- Develop and manage project outlines for further development as donors are identified;
- Organise meetings with BAAG programme/project partners and stakeholders on a regular basis and, where required, with supervising staff;
- Work with the BAAG team and Trustees in periodic review of strategic priorities, action plans, and organisational sustainability;
- Lead or support where appropriate BAAG's research needs, where appropriate, developing terms of reference for research projects, implementing desk study and supporting/supervising consultants/interns;
- Meet Members, partners and other major stakeholders to maintain relationships, review their and BAAG’s policy priorities. Jointly organize, with Director and Programme & Finance Officer, quarterly Members meetings, CGMs and APPGs – chair these where required.
- Lead on assigned project reporting to donors;
- Compile reports highlighting project impact against indicators, and provide progress/ periodic reports to the Director and Trustees;
- Assist in the management of financial aspects of BAAG’s work including budget development, modification and reporting. Continually monitor projects’ financial health and making recommendations to the Director;
- Work in close collaboration with the Programme & Finance Officer in organising themed events. (This will involve preparing agendas; arranging venues; booking speakers and liaising on travel arrangements, organising publicity and issuing invitations; organising catering; preparing necessary stationery, presentation tools and materials; note-taking and coordinating events on the day);
- Develop and maintain a calendar of key dates and events; ensuring that BAAG members and partners are kept up to date with important and relevant events and advocacy opportunities;
- Research, collate and disseminate information as required to BAAG members and stakeholders;
- In cooperation with the Director and the Senior Advisor, provide background research and input for policy briefings, Parliamentary inquiries and other relevant public consultation exercises related to Afghanistan;
- When necessary, substituting for BAAG’s Director or Senior Adviser to represent BAAG in policy briefings, meetings and events, both organised by BAAG and where BAAG is a participant
- Manage interns working in areas under the remit of the position holder;
- Deliver aspects of project activities, as required.
- Develop and maintain mailing lists and a database of members’ details and programme work, ensuring that information is up to date, accessible and can be effectively disseminated to meet the needs of member agencies and other stakeholders in line with data protection legislation.
- Provide secretarial support, as needed, by planning and convening meetings, ensuring minute-taking and preparing and circulating relevant papers.
- Right to work in the UK.
- Master’s degree in project management, international development, international relations, or other related fields;
- At least 2-3 years’ experience working in programme management, advocacy or a wide range of stakeholders;
- Previous experience of working in international development, preferably for a NGO and related to Afghanistan;
- Ability to write clearly and succinctly; an understanding of how to adapt writing styles for different audiences;
- Demonstrable experience of working well within a small team;
- Flexible and comfortable in overlapping roles with other team members when needed;
- Strong communication skills; experience communication effectively with non-English speakers;
- Willingness to travel to Afghanistan.
- Previous experience of working on conflict-affected countries;
- Understanding of development issues and current debates;
- Understanding of current issues in Afghanistan;
- Experience of coordination or joint advocacy approaches;
- Experience of developing internship programmes and managing interns.
Please email your CV and a supporting letter, explaining how you meet the Essential requirements of the person specification, to Monica Encinas – Programme & Finance Officer – at email@example.com
Applicants must already have the right to work in the UK.
Background of BAAG
BAAG is a unique advocacy and networking organisation which supports development and humanitarian programmes in Afghanistan.
Established in 1987, BAAG aims to ensure that Afghan voices are heard at national and international levels. Working with our 30 member agencies and others, BAAG raises awareness of the needs and aspirations of Afghans, particularly the poorest and most vulnerable.
BAAG promotes policies to counter poverty and encourage good practice in development and humanitarian work. BAAG is increasingly seen as a source of expertise on Afghanistan, Afghan development needs and civil society by British and international policy makers, development experts and the media.
The BAAG team, based in offices on Westminster Bridge Road, London SE1, consists of three full-time staff – Director, Programme & Communications Manager and Programme & Finance Officer – and one part-time Senior Adviser for Policy & Advocacy. Average turnover per year is approximately £200,000.
Board of Trustees
The Treasurer will be a member of the Board of Trustees. There are currently nine Trustees, including the Chair. Two are representatives of BAAG member agencies.
The Trustees play an important role in the decision making and strategic direction of BAAG – they manage the business of BAAG, ensuring it is well run and delivering the charitable outcomes for which it was established. They meet four times a year and, if necessary, on an ad hoc basis, to review the quarterly activities of the organisation, support plans for future activities and to ensure the financial stability of the organisation. Their expertise supplements that of the BAAG team.
The Trustees operate on a wholly voluntary basis.
Role of the Treasurer
- Oversee the financial affairs of BAAG and ensure they are legal, constitutional and within accepted accounting practices.
- Work with the Programme & Finance Officer to ensure that proper records are kept and effective financial control procedures are in place.
- Ensure that the key financial risks faced by the organisation are adequately managed.
- Monitor and report to the Board of Trustees on the financial health of the organisation.
- Oversee the production of necessary financial reports/returns, accounts and audits.
- Liaise with BAAG Director, Programme & Finance Officer and Chair of the Board of Trustees to ensure the financial viability of the organisation.
- Prepare and present the Treasurer’s Report at the yearly Annual General Meeting, including a brief analysis of the financial situation.
- Make Trustees aware of their financial obligations and take a lead in interpreting financial data to them on regular basis.
- Review and, where necessary, refine the Programme & Finance Officer’s quarterly financial reports to the Trustees.
- Work with BAAG Director and Programme & Finance Officer to review and, where necessary, develop the budget strategy. Oversee the production of the annual budget and propose its adoption at the last meeting of the previous financial year.
- Advise BAAG Director, Programme & Finance Officer and Chair of the Board of Trustees on the financial viability and liabilities of income streams, including membership fee structures and donor grants.
- Work with the Programme & Finance Officer to ensure proper records are kept and that effective financial procedures and controls are in place.
- Review and sign the annual Year End accounts and support the Programme & Finance Officer in the filing of these with Companies House and the Charity Commission
- Lead on appointing and liaising with auditors.
Experience and qualities required
- Professional and recognised accountancy qualification – ACA, ACCA, CIMA or equivalent.
- In-depth knowledge and experience of finance and fundraising finance practices relevant to NGOs.
- Good financial analysis skills.
- Ability to communicate clearly.
- An interest in, and commitment to, the mission, values and activities of BAAG.
Time commitment required
The Treasurer would be required to attend the four 60-90 minute Trustee meetings a year (or phone into these remotely), at the BAAG offices in SE1. In addition, providing advice and guidance to the BAAG team and other Trustees is likely to require no more than a total of an additional day every other month, via phone calls, email and occasional face to face meetings.
To apply: please submit a CV and supporting letter explaining how you meet the qualifications and experience requirements and why you are interested in the position. Applications should be submitted to firstname.lastname@example.org by 31 March 2017.